Attendee Checklist 

If you would like to present a paper at our 2013 European International Academic Conference, please review these steps:

1. Review our Style Guidelines
2. Submit your proposal/abstract or full paper
3. Receive email notification of acceptance (or rejection) from The Clute Institute
4. Complete a registration form
5. Obtain a visa (if required)
6. Submit payment for conference fees
7. Finalize your hotel and travel plans
8. Information about our conference cruise
9. Complete your presentation

Further details are outlined below.

Other Ways to Participate

If you cannot attend our conference but still wish to have your paper presented, we offer an E-session for your convenience. Your paper will be presented electronically for viewing and discussion using Microsoft PowerPoint with narration (voice-over). More details on preparing this type of presentation can be found here >
You are still required to submit a proposal/abstract or full paper and  at least one author has to pay the registration fee.

You are also invited to attend the conference, even if you choose not to present a paper.

Style Guidelines

For proposals/abstracts, your submissions should include your name, institutional affiliation, mailing address, and email address for all authors, and should not exceed 1500 words in length.

For conference proceedings manuscripts, the preparation instructions are:

• Your paper will appear in the proceedings as submitted
• Paper size: letter (8.5 X 11 inches)
• One inch margins
• Microsoft Word or compatible software
• Times New Roman, 10 points
• Single-spaced
• 10 page maximum - $10 per page if over 10 pages

Submit Your Proposal/Abstract or Full Paper

Submit your proposal/abstract or full page electronically via email attachment to Staff@CluteInstitute.com

Please indicate the specific conference track and conference venue for which the paper is being submitted.

To ensure that your presentation appears in the conference proceedings, please submit the final version by May 17, 2013. For final versions and new submissions submitted after this date, please contact us to make arrangements. Attending only registrations are welcome at anytime.

Acceptance

Within one week of receiving your proposal/abstract or full paper we will email to you a notification of acceptance or rejection. If accepted, additional conference and registration-specific information will be included.

All accepted papers/abstracts are peer reviewed and will be published in our online conference proceedings (unless otherwise requested).

Conference Registration

Please complete the conference registration form below.  Attending only and non-presenting conference participants should also submit a registration form (one per participant).

• Register for our 2013 European International Academic Conference  here >

Visa

We recommend that foreign attendees obtain a travel visa before paying the registration fees.

Registration Fees

Fees for The Clute Institute 2013 European International Academic Conference are as follows:

• $475.00 (US$) per individual to attend the conference.
• $150.00 (US$) per additional paper if presenting more than one paper at the conference.

The conference registration fee includes: admission to the conference, an approximate 20-minute time slot to present one paper at the conference, a printed copy of the conference program, a copy of the proceedings on a USB flash drive, and admission to all receptions, coffee breaks, etc. All attending conference participants must pay the registration fee and at least one author per paper must attend, unless the paper is being presented in an e-session.  Spouses whose names do not appear in the program and children are not required to pay the registration fee.

The conference registration fee must be prepaid.

Online Payment

Our preferred payment method is via online transaction. We use PayPal Merchant Services as our payment processor. They accept Visa, MasterCard, American Express, Discover, or PayPal account payments. Note: a PayPal account is not required for online credit card payments (though you are welcome to use one) nor are you required to create an account to complete the process.

Fill in the requested information below, then click on the Pay Now button to securely enter your payment information. PayPal Merchant Services transactions are protected using modern encrypted SSL security measures.

Registration Fees

Registration (including 1 paper) - $475.00 USD Registration (Attending Only) - $475.00 USD Registration + 1 additional paper - $625.00 USD Registration + 2 additional papers - $775.00 USD Additional paper only (already registered) - $150.00 USD

* contact The Clute Institute directly if you have more than 3 papers *

Participant Type

Presenter Attending Only

Participant Name

Reference Number or Paper Title

Other Payment Methods

You may also mail check payments to The Clute Institute address listed below, or call our office directly at 1-303-904-4750 with your MasterCard or Visa credit card information. For security reasons, we strongly discourage sending credit card information via email or postal mail.

If you would like to make payment via Western Union, please email Staff@CluteInstitute.com for more information.

Cancellation

• A full refund will be given for cancellations received before May 17, 2013.
• A $50 fee is assessed if notice of cancellation is received on or after May 17, 2013 and before May 31, 2013.
• No refund will be given for cancellations received on or after May 31, 2013.
• A pre-paid $25 fee is imposed on conference transfers from one conference to another.
• The Clute Institute reserves the right to cancel a conference in the event of a natural disaster, terrorist act, strike, government regulation, act of God, or any other emergency making it illegal or impossible to hold the conference. In the event of a conference cancellation, the Clute Institute will only be responsible for returning the attendee's conference registration fees.

Hotel & Travel Information

The Evergreen Laurel Hotel (Paris) will be the location for our June conference. The Evergreen Laurel Hotel is located in the quiet Paris neighborhood of Levallois Perret.

Evergreen Laurel Hotel
8 Place Georges Pompidou 92300
Levallois Perret
France

We have very good group rates for the Evergreen Laurel Hotel: 200 Euros for 2 people plus breakfast and 190 Euros for 1 person plus breakfast. The rooms include free internet.

There are a limited number of rooms available at the group rate, so book your room as soon as possible. This rate is in effect until May 6, 2013 or until sold out.

In order to book a room, you should contact Elodie ARBIB in the reservation department by calling +33 1 47 58 91 03. or via email at
elhpar1@evergreen-hotels.com. Please specify that you are with The Clute Institute conference to receive the special group rate.

Further information about the Evergreen Laurel Hotel can be found  here >

Baltic Conference Cruise

We will have additional conference sessions on board Norwegian Cruise Line's Norwegian Star with ports of call in Copenhagen, Denmark, Berlin (Warnemuende), Germany, Tallinn, Estonia, St. Petersburg, Russia, Helsinki, Finland, and Stockholm, Sweden.  We depart Copenhagen, Denmark on Wednesday, June 12 and return to Copenhagen on June 21, 2013. Conference presentation days for the cruise will be June 14 and June 20 with times to be determined. Conference registration fees are the same for presenting on the cruise or in Paris.

For complete itinerary details click here >

Please contact Heather Banham, a travel agent with Thomas Cook Travel at banham@telus.net for availability.  Special group cabin pricing for our conference will only be available through March 12, 2013. If you prefer, you may use your own travel agent.

For our Baltic Conference Cruise you can fly from Paris to Copenhagen or you can take a train.

Your Presentation

Please bring your presentation on a USB flash drive.

Each presentation room will be equipped with a laptop and data projector for PowerPoint presentations. Transparency projectors are not provided.

Conference Schedule & Proceedings

The Clute Institute will make every effort to accommodate, but cannot guarantee, your preferred presentation dates and times.

The 2013 European International Academic Conference Proceedings will be available on our website after the conclusion of our conference.

FAQ's

Find answers to your most frequently asked questions here >

We're Here To Help

Feel free to contact us if there are any questions!

The Clute Institute
6901 South Pierce Street, Suite 239
Littleton, Colorado 80128 USA
email: Staff@CluteInstitute.com
phone: 1-303-904-4750
fax: 1-720-259-2420